Summary Record of R3 DM on February 12, 2023

1. Opening remarks

  Chair­man Ken wel­comed the all Direc­tors and Sec­re­tary with appre­ci­a­tion for join­ing the meet­ing　at 0600 UTC.

Atten­dees are Chair­man of Direc­tors, Ken Yamamo­to JA1CJP, Direc­tors Mohd Aris bin Bernawi 9M2IR, Jakkree Han­tongkom HS1FVL, Oscar Reyes VK3TX, Yudi Has­bi YD1PRY, Don Wal­lace ZL2TLL and Sec­re­tary Yuki Uchiya­ma JH1NBN.

2. Approval of agenda

  With addi­tion of APG23‑5 as an agen­da item, the agen­da was approved.

3. Reports of Directors and Secretary

  Ken report­ed on IARU AC meet­ing held on 16 January;

• R1 Con­fer­ence planned in Ser­bia, on 31 Octo­ber to 4 Novem­ber 2023
• Shap­ing the Future update on R1 website
• Next vir­tu­al AC is on 20 March and it will be devot­ed for IARU future dis­cus­sion and next in-per­son AC meet­ing is on 25 June at Friedrichshafen just after Deutsch Ham Radio

  he also report­ed IARU Future WG steer­ing com­mit­tee meet­ing held on 8 February;

• First Draft Report of Gov­er­nance WG was dis­cussed on fol­low­ing points; 
  • Sin­gle Orga­ni­za­tion with con­sid­er­a­tion of regi­nal issues
  • Mem­ber soci­ety sta­tus inheritance
  • Annu­al Ple­nary Assem­bly replaces Region­al Conference
  • Glob­al offi­cers to be elect­ed by the hybrid assem­bly every [tbd] years
  • Admin­is­tra­tive Coun­cil to be replaced by a Coun­cil elect­ed by the hybrid assembly
  • Oper­a­tional roles (com­mit­tees, WGs, etc.) to be replaced by Task Groups and  non-mem­ber soci­eties can join Task force by invitation
  • atten­dance to Ple­nary Assem­bly is open to non-mem­ber soci­eties as observers

  and also report­ed that APG23‑5 is held in Busan, Korea, 20–25 Feb­ru­ary and Don rep­re­sents IARU R3 by in per­son par­tic­i­pa­tion. Yudi and Ken par­tic­i­pate as a mem­ber of nation­al delegation.

IARU Infor­ma­tion Paper is pre­pared and it should be sub­mit­ted by Sec­re­tary to APG sec­re­tari­at by tomor­row, 13 February.

  Yudi report­ed his activ­i­ties of Mon­i­tor­ing Sys­tem Newslet­ter, atten­dance to IARU AC meet­ing on 6 Jan­u­ary, sup­port to SS‑1 Indone­sian Cube­sat with APRS pay­load   deliv­ered to the orbit and expla­na­tion to ORARI new offi­cer about IARU R3   sub­scrip­tion fee.

  Aris report­ed about the reg­is­tra­tion for remote par­tic­i­pa­tion of 9M2CQC and him­self in APG23‑5 meet­ing, the activ­i­ties of BPC, his engage­ment in IARU R1 “Shap­ing the future activ­i­ty, super­vi­sion of R3 Dis­as­ter Com­mu­ni­ca­tion Com­mit­tee, MARTS train­ing of train­ers for ama­teur exam­i­na­tion and Decem­ber YOTA month activ­i­ties in Malaysia.

  Jack also report­ed Decem­ber YOTA month activ­i­ties in Thai­land with many pic­tures and the plan of IARU R3 YOTA Camp planned in Octo­ber 2023. He will pre­pare an invi­ta­tion let­ter for par­tic­i­pa­tion in IARU R3 YOTA Camp in Thailand.

  Oscar report­ed his activ­i­ties on IARU R3 Newslet­ter and his approach to ama­teur radio com­mu­ni­ty for pro­mo­tion of IARU.

  Don report­ed on DM page of R3 web­site, com­mu­ni­ca­tion with R3 Bea­con Coor­di­na­tor, HFBPC chair’s dif­fi­cul­ty to com­mu­ni­cate MS in Macao, Viet­nam, Van­u­atu, Tai­wan and Bangladesh, a pro­pos­al on the R3 strate­gic plan, his in-per­son atten­dance at APG23‑5.

  Sec­re­tary Yuki report­ed on the R3 sub­scrip­tion pay­ment sta­tus, his expe­ri­enced dif­fi­cul­ty to arrange an inter­na­tion­al bank trans­fer and a lack of his time to pre­pare the min­utes of DM.

  Ken asked Yuki to pro­vide the record­ing of DMs for draft­ing sum­ma­ry record of the DM.

4. Minutes of DM

  4.1 Min­utes of DM on 7August 2022
            Ken will cir­cu­late the final draft shortly.

  4.2 Min­utes of DM on 15, 16 Octo­ber and DM on 4 December

            Ken asked Sec­re­tary to pro­vide the record­ing files to pre­pare sum­ma­ry records.

5. IARU R3 YOTA

  Jack will pre­pare an invi­ta­tion let­ter to Mem­ber Soci­eties for as ear­ly deliv­ery as pos­si­ble. The exact date may be announced lat­er, but October/November time frame should be announced.

6. APG23‑5

  This item is dis­cussed in the rel­e­vant reports of Directors.

  Ken men­tioned K‑ETA require­ment for bor­der con­trol and Don men­tioned Q‑code for quarantine.

7. Each Program Committee activity

 7.1 DCOM Com­mit­tee report is pro­vid­ed and noted.

 7.2 ARDF chair is seek­ing a host soci­ety for 2024 IARU R3 ARDF Cham­pi­onship in
    between IARU World ARDF Cham­pi­onships in 2023 and 2025.

 7.3 Mon­i­tor­ing Sys­tem inter-region­al activ­i­ty is on-going.

 7.4 BPC chairs will pro­vide updat­ed Band Plan either an uni­fied plan or sep­a­rate
    HF/VHF+ plans.

8. Follow-up of matters discussed in December DM

 8.1 Draft min­utes of DM on 7 August. (Dis­cussed under 4.1)

 8.2 Direc­tors Meet­ing page on IARU-R3 website

    Don pro­posed to fill it with DM min­utes. Ken com­ment­ed that it would be suf­fi­cient
    to pro­vide sum­ma­ry record instead of full min­utes of DM. Don agreed.

 8.3 Risk man­age­ment tool

    Don pro­vid­ed his com­ments to Jack. Oth­er Direc­tors should also pro­vide comments.

 8.4 Draft let­ter to Mem­ber Soci­eties regard­ing study to change IARU

    Only Don pro­vid­ed com­ments back to Ken. It is ready for distribution.

 8.5 Review the progress on Res­o­lu­tions of 18^th R3 Conference

    Don’s pro­pos­al has been cir­cu­lat­ed. Aris com­ment­ed back, but oth­er Direc­tors
    should review it and pro­vide feed­back on Direc­tors ML.

9. Matters on routine tasks

 9.1 R3 Newsletter

    Oscar is about to issue the first Newslet­ter in 2023. If any Direc­tor has any
    addi­tion­al news, send it to Oscar quickly.

10. Next zoom meeting

 10.1 Date of next meeting

Sun­day 16 April, on Zoom
06:00 – 08:00UTC

In per­son meet­ing is planned on 21, 22 August in Tokyo after Tokyo Ham Fair on 19, 20 August 2023.

11. Any other matters:

None

12. Closing

    Chair­man Ken thanked all par­tic­i­pants and called the meet­ing closed at 08:35UTC.